What is this repeated task costing?
What these numbers mean
- Hours a year on this work
- 7,500
- Hours removed
- 5,250
- Time saved
- £183,750
- Cost of the rework
- £13,781
Annual figure
£197,531 a year
The figures above estimate the annual cost of completing this activity manually based on the information you've entered.
The annual figure highlights the potential scale of the opportunity. Whether that becomes a real saving depends on how much of the activity can actually be reduced, simplified or removed.
Not every task can be fully automated, but even reducing repetitive work by 30–70% can create meaningful savings while freeing staff to focus on higher-value activities.
Use the results as a starting point for identifying where process improvement, Microsoft 365 automation or AI tools could have the biggest impact.
- Process automation
Start with the task that eats the hours, usually in Power Automate on the Microsoft 365 you already have.
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A few hours a week feels small until you multiply it by the people and by 50 working weeks. This page does that sum. It also prices the rework at one and a half times the hour, because a mistake usually costs more than the time that made it.
When the hours are real, the work usually sits in process automation, document processing or workflow automation.
Understanding the result
A large number doesn't automatically mean a process should be automated.
Sometimes the best solution is process simplification, standardisation or removing unnecessary steps altogether.
The most successful automation projects usually focus on repetitive activities with clear rules and high volumes rather than tasks that rely heavily on judgement or exception handling. The slider for the share that can come off the desk defaults to 70% on a custom task. Payback appears only when you type a build cost, and that cost is yours, not ours.
Where the hours usually sit
| Invoice processing | Someone retypes the PDF, then someone else checks it. |
|---|---|
| Supplier onboarding | The same details are collected in email and typed into the accounts system. |
| Quotation production | A price is copied out of a spreadsheet into a document, every time. |
| Report generation | Friday afternoon disappears into a workbook that could have been a view. |
| Data entry between systems | The order exists twice because the two systems do not speak. |
Ten people, four hours a week, is 2,000 hours a year. At £35 an hour that is £70,000 before mistakes. Use your own rate in the calculator. If you have several tasks like this, rank them before you pick one. The build, when there is one, usually sits in process automation.